AI receptionist for your inbox
For owners and office managers who lose part of every day to email and web enquiries, our AI receptionist reads what comes in, sorts it, drafts replies that wait for your approval, and books or routes appointments. You get a short daily brief and an inbox that no longer needs you first thing.
Email and web enquiries sorted and drafted for your approval.
USD $400 per month, scope and connections agreed first.
Online booking tuned to each person's rules and notice periods.
We reply within one business day. No account access is needed for a first conversation.
What it does
Most enquiries arrive by email or through a website form, and most need the same few things: sorting, a sensible reply, and a booking or a handoff to the right person. Our AI receptionist takes that on, with a person approving what goes out.
The receptionist reads each new email and form submission, works out what it is about, and files it: new client, existing client, supplier, booking request, or something that can wait. Anything urgent or unusual is flagged for a person straight away. Nothing is deleted or hidden, so you open a sorted inbox and can still see everything.
For routine enquiries it drafts a reply from an agreed set of facts about your business: hours, services, what to bring, how to book. The draft sits in your inbox until you or a team member approves, edits or discards it. If you later decide certain replies can go out unchecked, we write that change into the scope.
Booking requests go into your calendar or booking system under rules you set, or are routed to the right person with the details already pulled out. Each day you get a short brief: what came in, what was answered, what is waiting on you, and what needs a decision. It is written to be read in a minute.
Worked example
A family law firm with three lawyers asked us to sort out booking. The scheduler bundled with their practice software was letting clients down, so we replaced it.
We set up an online booking system for all three lawyers, switched the booking links on the firm's website to point at it, and wrote the staff guide so the team could run it without us. Clients had been hitting a verification-code failure when they tried to book, and we fixed that as part of the same job.
Each lawyer works differently, so per-lawyer rules, buffers between meetings and notice periods were tuned with each of them. We take the same approach with an AI receptionist: the rules come from how your people actually work, they are written down, and anyone on your team can ask to change them later.
Limits, stated plainly
We use AI where it has a useful role and we agree in writing how its output is checked. Two limits matter most for an AI receptionist.
The Managed Inbox pilot covers email and web enquiries. Phone answering is not part of it. If calls are your real problem, we look at call volume, what callers usually need and what a person still has to handle, then quote it separately with a written scope. Sometimes the better answer is a booking link and a clear voicemail, and we will say so.
Final decisions, anything a person must sign off, and anything you have told us should stay manual are left to people. The receptionist does not quote prices you have not approved, does not promise a service, and does not send a reply without approval unless you have decided a specific type of reply may go out on its own. When unsure, it asks a person.
Cost and first step
Both options below begin with a conversation, and neither needs account access on the first day.
The pilot is our AI receptionist for one inbox: triage, draft replies that wait for approval, and a useful daily brief, for USD $400 per month. Before it starts we confirm which mailbox and forms it connects to, what it may answer, and who approves. It is a pilot, so we expect to adjust the rules in the first few weeks.
The AI Checkup is a free review of roughly one hour. We walk through one process with you, usually the inbox, and say plainly what is worth automating. No account access or client files are needed for the first conversation. If the pilot makes sense you get a written scope. If it does not, you get an honest answer and no follow-up pressure.
Broader automation, such as booking, intake or an AI assistant across several systems, runs on a retainer from USD $500 per month with a point of contact and a monthly review. A one-off build, such as a booking system, gets a fixed written quote covering deliverable, price, timeline, access, ownership and support, agreed before work starts.
Common questions
By default, no. Drafts wait in your inbox for approval, and you send, edit or discard them. Some clients later decide that a narrow set of replies, such as confirming a booking, can go out automatically. That is your decision, it is written into the scope, and you can reverse it at any time.
Not as part of the Managed Inbox pilot, which handles email and web enquiries. If phone answering is your main problem, tell us in the AI Checkup and we will scope it separately, with its own price and a clear line on what callers get from the system and what a person handles.
You see it first, because drafts wait for approval and the daily brief shows what was filed where. Tell us, or correct it yourself, and we adjust the rules. Early on we expect some tuning, which is why this is sold as a pilot with the scope and connections confirmed first.
Our base is Vancouver, Canada, and inbox work is taken on remotely for clients in Canada and the United States. Strohl.ai was founded by Dan Strohl. Prices on this page are in Canadian dollars. Reach us through the form on this page and we reply within one business day.
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Book a free AI Checkup, walk us through the inbox that costs you the most time, and we will tell you plainly whether the Managed Inbox pilot fits.
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